Run a Build Day

Schedule a Build Day

1. Go to Build Days and choose ＋ Add Build Day.
2. Enter a Title, then pick the Show it’s for and a Location.
3. Set the Date, Starts, and Ends times. Add Notes if crew need instructions.
4. Choose Schedule Build Day.

Stage managers must pick one of their own shows. Admins can schedule a day with No show, but it needs a show before crew can clock in with its QR code.

Show or print the QR code

1. On the Build Day’s card, choose QR code.
2. Hold your screen up for crew to scan, or choose ↓ Download printable PDF and post it at the door.

Crew scan it to clock in, and choose Clock out on their dashboard when they leave. The code works from 30 minutes before the Build Day starts until 30 minutes after it ends. Crew need to be on the Build Day’s show to use it.

See who’s clocked in

1. Go to Crew. Anyone clocked in is listed first, marked In since the time they arrived.
2. To see the hours logged for a single day, go to Build Days and choose Entries on its card.

Clock someone in or out yourself

1. Go to Crew and find the person.
2. Choose Clock in. Under Clock into, pick a Build Day that’s happening now, or Additional Hours with a show for work outside the schedule.
3. Change Clocked in date and Clocked in at if they actually arrived earlier, then choose Clock in.
4. When they’re done, choose Clock out on their row.

If someone scanned in late, open the ••• menu on their row and choose Adjust clock-in time. Their hours count from the new time when they clock out.

Change or remove a Build Day

Use Edit on the card to change any detail. Entries already linked to the day stay attached. Remove takes it off the schedule. Finished days move to Past Build Days at the bottom of the page.