Starter
One director trying it for a show.
Free
Free forever
Start free- Up to 25 active crew
- 1 active show
- Build Days and QR clock-in
- Hour approvals and progress
- Leaderboard
- Shared calendar and feeds
One price for the whole program.
No per-person fees. Start free with a small crew, and pay one flat yearly price when your program is ready for more. Every plan works on any phone, in light and dark mode.
Program
A typical school theatre program or community theatre.
$249/yr
Billed yearly
Start free, upgrade later- Up to 150 active crew
- Unlimited active shows
- Everything in Starter
- Shifts, rentals, assemblies, and calls
- Show task lists
- Show exports
- Your own logo
- Pay by purchase order
Pro
Busy programs with a shop, rentals, and Google or Microsoft logins.
$599/yr
Billed yearly
Start free, upgrade later- Unlimited active crew
- Unlimited active shows
- Everything in Program
- Training courses and sign-offs
- CNC files
- Google or Microsoft sign-in
- Your brand colors
Enterprise
Districts and theatre companies running crews at several schools or venues.
Custom
Priced for your district or organization
Contact us- Unlimited active crew
- Unlimited active shows
- Everything in Pro, at every location
- Several schools or venues on one contract
- White label, no platform name
- Your own domain
- Signed data privacy agreement
- Named contact and onboarding
Prices in US dollars. Paid plans are billed yearly. Enterprise is priced for each district or organization.
Compare every feature.
11 modules, Google and Microsoft sign-in, branding, and support, plan by plan. Owners can switch off any module they don’t use.
| Feature | StarterFree | Program$249/yr | Pro$599/yr | EnterpriseCustom |
|---|---|---|---|---|
| Size | ||||
| Active crew | 25 | 150 | Unlimited | Unlimited |
| Stage managers and owners | 2 | 10 | Unlimited | Unlimited |
| Active shows | 1 | Unlimited | Unlimited | Unlimited |
| Core | ||||
| Crew rosterRole labels, required hours, and archiving that keeps every record. | ✓ | ✓ | ✓ | ✓ |
| Shows and show crewsShows with departments, positions and hours requirements for each person, and stage managers who only see the shows they run. | ✓ | ✓ | ✓ | ✓ |
| Semesters | ✓ | ✓ | ✓ | ✓ |
| Shared calendarOne schedule for everything, plus private feeds for Google, Apple, and Outlook. | ✓ | ✓ | ✓ | ✓ |
| Phone-first, light and dark mode | ✓ | ✓ | ✓ | ✓ |
| One account across organizationsCrew and staff in more than one program keep a single login. | ✓ | ✓ | ✓ | ✓ |
| Build hours | ||||
| Build Days and QR clock-inBuild Days, QR clock-in, hour approvals, and progress toward required hours. | ✓ | ✓ | ✓ | ✓ |
| Hour approvals and correction requests | ✓ | ✓ | ✓ | ✓ |
| Required hours and progress | ✓ | ✓ | ✓ | ✓ |
| LeaderboardCrew rankings by approved Build Hours and assembly attendance. | ✓ | ✓ | ✓ | ✓ |
| Crew and events | ||||
| AssembliesSemester assemblies with signups, check-in QR codes, and required attendance. | — | ✓ | ✓ | ✓ |
| Shifts & rentalsShift events crew claim or are assigned to, rental volunteer signups, and shift check-in QR codes. | — | ✓ | ✓ | ✓ |
| CallsCall times for rehearsals and performances for the whole show, a department, a position, or one person, QR check-in with late tracking, and conflicts. | — | ✓ | ✓ | ✓ |
| Rehearsal reportsRehearsal and performance reports that email each department its notes and post to Microsoft Teams. | — | ✓ | ✓ | ✓ |
| Show tasksTask lists for shows and Build Days that crew can check off. | — | ✓ | ✓ | ✓ |
| FormsForms crew fill in, like permission forms, surveys, and contact details, with due dates and a reminder after clock-in. | — | ✓ | ✓ | ✓ |
| Show exportsDownload a show’s crew and approved hours as a spreadsheet. | — | ✓ | ✓ | ✓ |
| Messaging | ||||
| MessagingChannels for your whole organization, each show, and the groups you choose, with live chat, announcements crew sign, and optional direct messages. | ✓ | ✓ | ✓ | ✓ |
| Direct and group messagesMembers message each other one to one or in groups of up to 10, when the owner turns it on. | — | ✓ | ✓ | ✓ |
| Photos and files in messages | — | ✓ | ✓ | ✓ |
| Owner review of direct messagesOwners can read direct messages sent while it’s on. Only the platform administrator can turn it off. | — | ✓ | ✓ | ✓ |
| Shop and safety | ||||
| Training coursesSafety courses crew read through and pass a quiz on, with hands-on sign-offs and certifications that can expire. | — | — | ✓ | ✓ |
| CNC filesCut files and step-by-step CNC instructions for admins. | — | — | ✓ | ✓ |
| Sign-in | ||||
| Email and password sign-in | ✓ | ✓ | ✓ | ✓ |
| Google or Microsoft sign-inCrew use a school, work, or personal account they already have. | — | — | ✓ | ✓ |
| Join with your email domainCrew with your school’s or theatre’s email domain join on their own. | — | — | ✓ | ✓ |
| Branding and admin | ||||
| Audit log history | 30 days | 1 year | Full history | Full history |
| Custom logo | — | ✓ | ✓ | ✓ |
| Brand colorsYour accent and background colors across the whole app. | — | — | ✓ | ✓ |
| Custom manager permissionsMake presets like “ASM” or “Sound Lead” and fine-tune each stage manager’s access, show by show. | — | — | ✓ | ✓ |
| White labelNo platform name anywhere your crew looks. | — | — | — | ✓ |
| Custom domainLike crew.yourtheatre.org. | — | — | — | ✓ |
| Billing and support | ||||
| Pay by invoice or purchase order | — | ✓ | ✓ | ✓ |
| Several schools or venues on one contract | — | — | — | ✓ |
| Data privacy agreement | — | — | On request | ✓ |
| Support | Help docs | Priority email | Named contact and onboarding | |
Questions programs ask.
Plain answers about billing, limits, and crew data.
Why not charge per person?
Crews grow and shrink every show, and the app only works when everyone clocks in. A flat price means you never have to leave anyone off the roster to stay in budget.
What counts as active crew?
Anyone in your organization who isn’t archived. People who graduated or moved on can be archived at the end of the season. Their hours stay on record and they stop counting.
What happens when we hit a limit?
You can’t add more crew, stage managers, or shows until you archive some or upgrade. Nothing already running stops: clock-ins, sign-ups, and records keep working, even mid-show.
Can we pay with a purchase order?
Yes, on every paid plan. We send an invoice with net-30 terms, and renewals can line up with your school’s or organization’s fiscal year.
Can we switch plans later?
Any time. Upgrading turns the new modules on right away. If you move down, anything outside the new plan is hidden, not deleted, and comes back if you upgrade again.
Do crew members or families pay anything?
No. The program pays one price, and crew never see an ad or a payment screen.
Where does crew data go?
Only to run the app for your program. We don’t sell it, show ads, or use tracking cookies. Enterprise plans include a signed data privacy agreement (the kind schools and districts need), and Pro can request one.
Enterprise
Running crews at more than one school or venue?
Tell us how many schools, venues, and programs you have. We’ll put together one contract and invoice, a signed data privacy agreement, white label on your own domain, and a named contact to help each one get set up.
Contact details are on the way. In the meantime, start free and we’ll move you to Enterprise when you’re ready.
Start free
Try it on your next show.
Starter is free for up to 25 crew and one show. Upgrade when the program is ready. Nothing is lost when you do.