Nothing is ever deleted by accident
Crew are archived, not deleted, so hour records stay accurate year after year.
Everything a stage crew runs on.
Hours, shifts, assemblies, shows, and safety training in one place your crew can open on their phone. Turn on the parts your program uses and leave the rest off.
Build hoursEvery plan
One scan in, one scan out.
Schedule a Build Day and print its QR code. Crew scan it at the door with their own phone, and the hours land in a review queue for you to approve.
- QR clock-inA code per Build Day, or a standing code for extra sessions. No app to install.
- Who’s in the shopSee everyone clocked in right now, and clock someone out who forgot.
- Approvals in a batchApprove a whole day at once. Crew can ask for a correction instead of texting you.
- Required hoursGive each person an hours requirement for each show and everyone sees their own progress.
- LeaderboardRank crew by approved hours and assembly attendance, if your program likes a little competition.
Shifts and rentalsProgram and up
Open the shifts. Crew claims them.
Post load-ins, strikes, and rentals as shifts with a set number of spots. Crew claim what fits their schedule, or you assign people directly.
- Claim or assignLet crew pick their own shifts, or place people yourself for the ones that can’t be left to chance.
- Spots and waitlistsShifts fill up and close on their own. Rentals keep a waitlist for when someone drops.
- Paid shiftsMark a rental as paid so it’s clear which work is volunteer and which isn’t.
- Check-in codesA QR code at the venue confirms who actually showed up.
AssembliesProgram and up
Assemblies, with attendance that counts.
Schedule the semester’s assemblies, let crew sign up, and check them in with a QR code. Required attendance shows up next to everyone’s hours.
- Sign-upsCrew see upcoming assemblies on their schedule and sign up in a tap.
- QR check-inScan in at the door so attendance is a record, not a clipboard.
- Required attendanceMark assemblies as required and see who still needs to go this semester.
CallsProgram and up
Everyone knows their call.
Set call times for a rehearsal, tech, or performance for the whole show, a department, a position, or one person. Crew see their own call, scan in when they arrive, and you see who’s late before the house opens.
- Call times by groupFly crew at 5:30, lights at 6:00, house at 6:30. Each person gets the call that fits them.
- QR check-inPrint the call sheet with its code, or show it on a tablet at the door. Late is counted for you.
- Conflicts ahead of timeCrew mark a conflict before their call, so you plan around it instead of finding out at call.
- Weekly rehearsalsSet up a rehearsal once and repeat it every week, call times and all. Crew get an email when their call changes.
MessagingEvery plan
Talk to the whole crew, or just lighting.
Every organization gets an Everyone channel and a channel for each show, and you build more from departments, positions, and people. Messages arrive live, and announcements land on everyone’s Home for them to sign.
- Channels that keep themselves up to datePlace someone in Lighting and they’re in the Lighting channel. Move them off the show and they’re out.
- Live chatMessages show up for everyone in the channel right away, with reactions, @mentions, and replies.
- Post channelsMake a channel a post channel and each post gets its own replies, so conversations stay together. Choose per channel, and switch any time without losing anything.
- Photos and filesProgram and upShare photos, PDFs, and spreadsheets in a message, behind private links.
- Announcements crew signPost, pin, or schedule an announcement. Crew sign with one tap, and you see who hasn’t and nudge them.
- Direct messages, if you want themProgram and upOff until an owner turns them on. Owners can choose to review direct messages, and everyone is told when they can.
- Safety built inChannels are monitored, anyone can report a message privately, and a word filter flags or blocks the words you choose.
Rehearsal reportsProgram and up
Notes reach the right department.
Write the report after each rehearsal or performance. Publish it, and every department with notes gets them by email while the whole report lands in the show’s Teams channel.
- Only who needs itDepartments with nothing to say aren’t emailed. Everyone else sees their own notes first.
- Posted to TeamsConnect each show’s channel once, and every published report is posted there.
- Designers tooAdd email addresses for designers and directors who aren’t in the app.
- Every report keptDrafts and published reports stay with the show, ready to reopen, fix, and send again.
Shows and tasksEvery plan
Every show gets its own crew.
Set up each production with its own crew, grouped by department. Stage managers only see the shows they run, and task lists keep the build moving.
- Show crews by departmentShows with departments, positions and hours requirements for each person.
- Scoped stage managersStage managers manage their show and nothing else.
- Custom manager permissionsPro and upMake presets like “ASM” or “Sound Lead” and fine-tune each stage manager’s access, show by show. Everyone gets the built-in Stage Manager preset.
- Task listsProgram and upTasks with assignees and due dates, for a show or for a single Build Day.
- Show exportsProgram and upDownload a show’s crew and approved hours as a spreadsheet for the program, the playbill, or the yearbook.
Training and safetyPro and up
Prove who’s trained on the table saw.
Write short safety courses with a quiz. Crew read through and pass it on their phone, then a stage manager signs off on the hands-on part.
- Lessons and quizzesLessons with optional video, and a multiple-choice quiz graded on the server.
- Hands-on sign-offsA course isn’t complete until someone who watched signs off.
- Certifications that expireSet a course to expire yearly so training stays current.
FormsProgram and up
Permission forms without the paper chase.
Make a permission form, a survey, or a contact details form in a few minutes. Send it to a show’s crew, to everyone, or to whoever clocks in, and see who has filled it in.
- Eight question typesShort and long answers, choices, yes or no, dates, numbers, and an agreement crew accept by typing their name.
- Due dates and a reminderSet a due date, and crew see what’s waiting right after they clock in. Clocking in never waits for a form.
- Answers only owners seeKeep medical and emergency contact details to owners. Stage managers still see who has filled it in.
CNC filesPro and up
Cut files and the steps to cut them.
Keep every CNC job with its material, quantity, and the steps to cut it, and track it from drafting to installed.
- Steps with everything attachedEach step carries its own bit, cut file, photo, and notes.
- Repeatable cutsThe next person can run the machine the same way, without asking.
- Status from draft to installedDrafting, ready, cutting, cut, installed, or needs fixes.
CalendarEvery plan
One schedule, in the calendar they already use.
Build Days, shifts, assemblies, and your own events land on one calendar. Each person gets a private feed for Google, Apple, or Outlook that only shows what they can see.
- Everything in one placeNo separate calendars for builds, rentals, and assemblies.
- Private calendar feedsSubscribe once and new events show up on their own.
- Right for each personCrew see their shifts and events. Stage managers see their shows.
Sign-inPro and up
The login they already have.
Crew tap Continue with Google or Continue with Microsoft and use an account they already have, from school, work, or home. You don’t hand out passwords, and nobody has to reset one on show night.
- Google Workspace or Microsoft 365School and work accounts sign in under the rules your IT team already set.
- Join with your email domainAdd your school’s or theatre’s email domain and crew join the first time they sign in.
- Only the basicsWe ask for a name, email address, and photo. Nothing from mail, files, or classes.
- One account everywhereEvery planSomeone in two programs keeps a single login for both.
Your brandProgram and up
Your program’s name on every page.
Add your logo and colors to the app, the sign-in screen, and printed QR codes. Colors are adjusted so text stays readable in light and dark mode.
- Your logoIn the sidebar, on the sign-in screen, and as the browser tab icon.
- Brand colorsPro and upYour accent and background colors across the whole app.
- White labelEnterprise planNo Crew name anywhere your crew looks.
- Your own domainEnterprise planServe it from an address like crew.yourtheatre.org.
The boring parts, done right.
The things a director shouldn’t have to think about, on every plan.
An audit log for every change
Who approved, edited, or removed a record, and when.
Built for phones
Every screen works on the phone in everyone’s pocket, in light or dark mode.
Crew data stays with your program
No ads, no tracking cookies, and no selling data. Ever.
Start free
See it with your own crew.
Starter is free for up to 25 crew and one show. It takes a minute to set up.