Roles and permissions

The three levels

Everyone in your organization has one access level. It shows as a tag next to their name on the Crew page.

• Administrator (the owner): runs the whole organization. Shown as Admin in the crew list and Owner on the Your organizations page.
• Stage Management: runs the shows they’re assigned to. Shown as Management.
• Crew: clocks in, signs up, and tracks their own hours.

What administrators can do

• See and manage every show, not just their own.
• Add crew, import spreadsheets, and give anyone any access level.
• Archive and edit any account, including stage managers and other administrators.
• Use the settings pages: Modules, Branding, Sign-in, and Plan.
• Set up semesters, write training courses, and manage CNC files.

What stage managers can do

• Open Stage Management from the crew view.
• Create shows. They’re added to any show they create.
• Manage the crew, positions, and hours requirements for shows they’re on.
• Schedule Build Days, post shifts, and approve hours.
• Edit and archive crew accounts, but not other stage managers or administrators.
• Read the Audit log for their shows and for attendance.

A stage manager only sees a show once they’re on its roster. Add them in Shows & crews with Edit roster.

Change someone’s level

1. Open Crew and find the person.
2. Open the ••• menu and choose Edit account details.
3. Pick Crew, Stage Management, or Administrator under Account access.
4. Choose Save crew member.

Only administrators can change access. You can’t remove your own administrator access, so add a second administrator before handing things over.