Schedule assemblies

Set up the semester first

Every assembly belongs to a semester. Admins set semesters up.

1. On Assemblies, an admin chooses ⚙ Semester settings.
2. Under Add a semester, enter a Name, the Starts and Ends dates, and the number of Required assemblies. Choose Add semester.
3. Choose Crew on the semester and tick everyone who should attend. Only crew assigned to a semester can see and sign up for its assemblies.

Post an assembly

1. Go to Assemblies and open Post an assembly. On a phone, Assemblies may be under More.
2. Pick the Semester and enter the Assembly name and Location.
3. Set the Date, Starts, and Ends times.
4. Tick Require QR check-in if crew should scan in at the door.
5. Choose Post assembly.

Check crew in

1. If the assembly has QR check-in, open its ••• menu and choose Show QR. Hold up your screen, or choose ↓ Download printable PDF.
2. Crew who signed up scan it at the door. Their check-in lands under Attendance review on Approvals for you to approve.

No code? Choose Mark attended next to a person on the assembly’s roster.

Track who still needs to go

Each semester card shows how many assemblies are required and lists upcoming ones, with past assemblies tucked underneath. Approved attendance counts toward each person’s requirement for that semester.