Export a show’s hours and rosters

Download a show’s hours

1. Go to Shows & crews and pick the show under Working on. On a phone, it may be under More.
2. Choose ↓ Export CSV. If you can change the show, it’s in the ••• menu.

The spreadsheet lists everyone on the show once, in department order with the head first, with their Department, Position, Hours requirement, required hours, email, and approved hours. Someone with several positions has them all in one row, and anyone without a position reads Unplaced. It opens in Excel, Google Sheets, or Numbers, which makes it handy for the program, the playbill, or your own records.

Stage managers can export the shows they manage. Only approved hours are counted.

Keep a record at the end of a season

1. Approve or reject anything still waiting in Approvals.
2. Export each show’s CSV.
3. Then choose Archive show. Archived shows leave the Working on list, so export first.

Grab a shift roster

On Shifts or Assemblies, open an event’s ••• menu. Choose Copy names to paste the list into an email or message, or Download names (CSV) for a spreadsheet.

Shift rosters are available on every plan. The show hours export needs a plan that includes exports.